It’s the Monday morning review meeting. You’re there with peers, bosses, reports. Whether it’s you leading, or someone else, you’re going to spend the next 30-90 minutes going over past events and planning future activities.
You’re hardly mentally in the present at all, except when you’re focussing on how to handle the dynamic in the room. Physically in the present of course. There’s that time imbalance again…(see my Two Minute Introduction to Mindfulness blog).
What’s more, there’ll probably be some people working their emails on their laptop while half listening – or pretending to. Body in the room, mind elsewhere. That’s a total location imbalance…
Obviously the review is very important – I do it myself. And of course it’s just one example of how our attention is inevitably drawn away from where our body is in time and space. Meetings, report writing, planning & forecasting, analysis, attending presentations, interviews, training, leader/follower interactions, project management (and many others) can all take us away from the Now.
These important routines are all essential to getting things done so, clearly, we’re not going to abandon them. But that doesn’t mean we have to be helpless about the mindfulness implications.
Mindfulness is about uniting mind, body and spirit in the same time and place to give us harmony, balance and a calm awareness and acceptance of our feelings, thoughts, and sensations.
To refresh our memories, the benefits of mindfulness include:
• reducing stress, anxiety, and depression
• increasing effectiveness, wellbeing, and happiness
• improving physical health via a stronger immune system and lower blood pressure
Therefore, the question becomes what can we do at work to avoid missing out on all that!? Quite a lot:
1. Shorten the length of meetings by having everyone circulate a bullet point update to all attendees for reading pre meeting. Meetings can then be for questions only. Updating each other verbally is inefficient and leads to attention wandering
2. Ban laptops and mobiles unless they are needed to share desktops in real time – working emails slows meetings down, which in turns detracts from mindfulness:
• attention wanders
• focus moves to different times, places and people
• (It also utterly lacks Grace: it is perceived as disrespectful, signals that people value their time more than yours, and so triggers negative emotions not positive)
3. Begin and/or end meetings with a two-minute mindfulness exercise:
• Deep breathing, preferably combined with a silent mindfulness mantra or affirmation
• Meditating on the Now
• Savouring the moment eg taking sips of water & focussing on the sensations we normally tune out, sharing them if it’s that sort of group, privately if not.
This not only promotes mindfulness; it puts people in a calm high performance state for the meeting itself. Reasoning, Grace, motivation, creativity and resilience are all aided.
4. Being highly prepared for a meeting, interview etc means that more of our bandwidth is available for focusing on what is happening in the moment (present time) – watching people’s emotions to optimise Grace for example. Equally it means that less of our attention is taken up with remembering what you are supposed to have said or what comes next (past & future time).
5. Ensure that several times a day you consciously adopt a mindfulness technique. As well as the ideas in para 3 above here are a few more suggestions:
• Take a ten-minute walk, enjoy feeling your body move, focus on the sensations as your feet meet the ground, feeling the weight shifting as you step forward, be aware of how the muscles in your legs alternately contract and relax, feel the air on your face and on your hands as your arms swing to and fro, look at the sky and enjoy the beauty of the weather, fair or foul…
• Walk in nature, even if it’s just flower beds by the office or along the side of the road. Focus on the scents and textures, touch the flowers and trees, noticing how they feel to your fingers, try to maximise the sensory input as you pay attention, notice the effect on your breathing, your pulse, feel you shoulders and body relax as you sink deeply into this brief present moment of savouring your surroundings
• If you are working from home you’re particularly blessed as you can spend a few minutes in the garden, walk barefooted on the path and lawn, notice the intense sensations and textures with your feet, touch the scented plants and bring your fingers to your nose, inhaling deeply and feeling the aromas deep into your lungs
Copyright 2021 All Rights Reserved - Graham Keen